REQ ID: 127790
JOB TITLE: Executive Assistant/Team Co-ordinator
SALARY: £37,600-£42,000
POSTING START DATE: 31/01/2025
POSTING END DATE: 14/02/2025
LOCATION: Gaydon

We’re re-examining our vehicles and what a vehicle means in the emerging world of automation, connectedness, electrification and the shared economy. New ideas, new technology, and new approaches to mobility are our business. Join a team of next generation thinkers.

WHAT TO EXPECT
 
This role is critical to the efficient and successful operation of the team supporting the JLR Motorsport MD on daily activities including the management of diary and arrangement of meetings as well as coordinating the team, managing the office space and arranging all team travel arrangements for the Jaguar Racing team.

Working closely with the team and travel agencies, you’ll manage the UK and international travel logistics for specified team members to facilitate race attendance, including the co-ordination of visa requirements, hotels and transfers whilst working closely with the Head of Business Operations, the Integration Manager and Senior Executive to coordinate diaries, organise the business needs, organising meeting cadences, supporting a robust Governance structure and securing an efficient calendar for MD & Team Principal. 

Key Accountabilities & Responsibilities:

• Executive administration support for MD & Team Principal including but not limited to; email and calendar management, expenses, meeting coordination, travel booking, VISAS and itineraries
• Support MD & Team Principal’s 1st line with different requests including but not limited to; office administration, new office equipment, first line offsite arrangements and other admin requirements
• Work hand in hand with the Head of Business Operations and the Integration Manager to ensure team goals are achieved and objectives are on track throughout the year
• Team Coordinator, supporting with the operation and management of the team office and meeting spaces including liaison with JLR Property team
• Coordinate and manage travel arrangements for the Jaguar Racing team, including flights and accommodation and all travel requirements for the JLR Motorsport MD

WHAT YOU’LL NEED

• Exceptional organizational skills with attention to detail across all disciplines
• Able to foster strong working relationships with others and strong stakeholder management skills (external and internal) including Senior key contacts
• Strong operational problem-solving skills with the motivation to succeed and to be successful as a team
• Comfortable working in a fast paced and dynamic environment with excellent time management skills alongside the ability to work independently and collaboratively with colleagues
• Excellent written and verbal communications skills and computer skills including word, excel and PowerPoint

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SO WHY US?

Bring all this to the home of premium innovation, and you’ll find the opportunities to further your career working with a world-class team in state-of-the-art facilities. We offer acompetetive salary and performance related bonus scheme. As a manager, you’ll also be able to select one of our luxury premium vehicles to lease at a fraction of the cost. All this and more makes Jaguar Land Rover the perfect place to continue your journey. 

Jaguar Land Rover is committed to equal opportunity for all.