REQ ID: 124915
JOB TITLE: Executive Assistant, Vehicle Programmes
SALARY: Competitive

POSTING START DATE: 17/09/2024
POSTING END DATE: 01/10/2024
LOCATION: Gaydon

Beyond Property, Purchasing, HR and IT, more than being part of our Finance or Marketing teams, beyond even Sales and Service, every role in every business area offers unique opportunities to make an impact on the future of mobility and the automotive industry.

WHAT TO EXPECT
 
An opportunity has arisen for an Executive Assistant to join our team, supporting the Executive Director, Vehicle Programmes. This role is critical to the smooth running of the business and Vehicle Programmes Function alongside the Business Office Senior Manager. This role requires a great level of flexibility and comes with a high level of responsibility.
 
As the Executive Assistant you’ll have responsibility of the Executive Director’s diary, as well as assisting with Inbox management. This will include prioritising key business activity, liaising with the first line, suppliers, key business stakeholders, management of objectives, management and preparation of paperwork and follow up of actions. Working with the Business Office Senior Manager, the ongoing challenge is to maximise the impact of the Director in a very fast paced and dynamic environment.
 
Key Accountabilities and Responsibilities
 

• Stakeholder engagement and liaison on behalf of Executive Director, ensuring important relationship management around key activities and visits
• Assisting, and occasionally leading, on departmental communications across all leadership levels
• Working closely with Business Office Manager to maximise the efficiency and impact of Vehicle Programmes
• Diary management and administration - managing travel arrangements, booking drivers etc., and keeping tabs on supporting documents
• Arranging and attending team meetings to take minutes and complete follow-up actions
• Providing direction on priorities, to include supporting paperwork, deadlines etc., with recommendations

 
WHAT YOU'LL NEED
 

• Have the ability to organise Executive Director’s tasks, achieve objectives and make recommendations
• Have the ability to deliver quality and consistency in a complex, highly demanding environment whilst being able to adapt style and behaviour when dealing with different people and circumstances both internally and externally
• Have excellent computer skills to include Excel, Word and PowerPoint
• Possess excellent communication skills and be agile and flexible
• Be a great project manager

SO WHY US?

Bring all this to the home of premium innovation, and you’ll find the opportunities to further your career with a world-class team, a discounted car purchase and lease scheme for you and your family, membership of a competitive pension plan and performance related bonus scheme. All this and more makes JLR the perfect place to continue your journey.

This role may offer the opportunity for hybrid working where you can split your time between working from home and in the office. At JLR, hybrid working is a voluntary, non-contractual arrangement providing employees with more choice and flexibility around how, when and where they work, if suitable for their role. Further details can be discussed with the Hiring Manager at interview stage. 

JLR is committed to equal opportunity for all.