REQ ID: 127487
JOB TITLE: Exec Assistant - Fixed Term Contract
SALARY: £30,400-£40,000
POSTING START DATE: 09/01/2024
POSTING END DATE: 23/01/2025 
LOCATION: Gaydon  

In this role, you're part of the driving force behind JLR’s success. Helping steer operational excellence across our corporate teams, from governance to talent – you’ll be at the epicentre of the business. Your contributions will transform our iconic brands and shape the future of modern luxury. Become part of a global business and create exceptional.

WHAT TO EXPECT

It is an exciting time to be in the People Chapter organisation at JLR! We are at the heart of enabling the company to deliver its Re-Imagine strategy to become proud creators of modern luxury vehicles.

The purpose of this role is to provide exceptional administrative support to our senior People Leaders.  You’ll also work closely with other PLT members as needed and be expected to manage confidential, sensitive information relating to the business and its people.

Key Accountabilities and Responsibilities:

• Diary management and administration ensuring effective time management and efficiency prioritising key activity, liaising with their first lines & gathering information as needed
• Extensive liaison with Board Member EA’s is a pre-requisite of the role as you will be required to work closely with them to diarize offsites and then ensure that the right venue is sourced and any accompanying check-ins with their respective team members are set up in advance of the offsite.  This will also include liaison with external facilitators to check they are equally available
• Management of travel arrangements including overseas and supporting documentation as required
• Attend team meetings as required, noting and following through on all actions until complete
• Flagging of upcoming key meetings, emails requiring action and priorities including supporting paperwork, deadlines etc. to ensure preparation can be completed on time by leader

WHAT YOU’LL NEED

• Previous extensive experience working as an PA / Executive Assistant
• Strong computer skills in all Microsoft 365 applications – Excel, Outlook, Word, PowerPoint, SharePoint, Viva Engage (was Yammer) etc.
• Excellent communication skills – both verbal and written & listening as well as being highly organised with meticulous attention to detail
• Ability to work in a fast paced, ambiguous environment and have a proactive approach to change alongside the ability to prioritise a high workload and can multi-task
• Ability to build trusted relationships & influence Senior Leaders (excellent stakeholder management)

Please note that this is a temporary assignment for 12 months.  

#LI-POST

Creating Modern Luxury requires a modern approach to work. At JLR, hybrid working is a voluntary, non-contractual arrangement providing employees more choice and flexibility around how, when and where they work. Some roles require more on-site work, but details of this can be discussed with the hiring manager during the interview stage.

We work hard to nurture a culture that is inclusive and welcoming to all. We understand candidates may require reasonable adjustments during the recruitment process. Please discuss these with your recruiter so we can accommodate your needs. 

Applicants from all backgrounds are welcome. If you’re unsure that you meet the full criteria of a role – but you're interested in where it could take you – we still encourage you to apply. We believe in people's ability to grow and develop within their role – it’s what makes living the exceptional with soul possible.

JLR is committed to equal opportunity for all.